BIM software can streamline workflows, reduce errors and create lasting digital records—but are you using it to its full potential?
By Miles Smith
The Project Management Institute (PMI) states that poor communication is the reason that 20% of all projects fail to meet their original goals.
Hectic worksite activity, unclear communication, fear of asking questions and mental fatigue from trying to interpret plans with excessive details and jargon threaten smooth workflows on construction sites on a near daily basis.
Where the potential for project delays, safety violations, supply chain issues, injuries and construction errors loom, it is crucial that site managers ensure communication and direction are provided clearly and effectively.
While Building Information Modeling (BIM) is not a new concept, proper application of its modern software solutions can help streamline a construction worksite’s communication in several ways.
BIM software, in some cases, harnesses the capability for multiple project stakeholders to view different 2D and 3D models of a project at the same time. By enabling access to the project for the entire team, each worker can reference and complete their tasks from their own device, allowing faster progress to be made across the site.
BIM also enables employees to switch between models in the project, limiting their exposure to information that’s outside of their scope of responsibility. This ability to streamline focus for individual employees removes distractions of everyone else’s workload to decrease the risk of errors and miscommunication.
The latest, most advanced BIM tools place an increased focus on collaborative elements, understanding the demands of today’s design landscape and allowing for real-time updates from anywhere in the world. This allows experts from different backgrounds to collaborate on identifying inefficiencies in their respective contributions to the project and adjust accordingly.
No two projects are the same, which makes having the right tools, and the knowledge of how to use them, essential to reducing errors and keeping projects on time and on budget. achieving success on a job site. BIM software can be adapted to fit preferences in modeling, allowing construction professionals more comfortable working with two-dimensional models to view projects in 2D, while also offering detailed visualizations from early 3D concepts with certain AI integrations.
Some BIM tools allow hyperlinks to be attached to the main model, paving the way for efficient navigation to floor plans, elevation data and other vital information for the building process.
This effective navigation throughout building plans ensures that the correct sheet, plan or data is used. It also allows people joining the project later to navigate directly to the information they require for their job without getting lost among irrelevant details.
Bringing data-driven tools like BIM into the design process early helps teams work more efficiently from the start and catch potential issues before they become expensive problems during construction.
The collaborative nature of BIM technology makes troubleshooting mistakes easy. Project updates and edits made on the model can be synced to each team member’s device without delays, ensuring swift recognition of changes in direction.
This software also creates long-term records for future construction, renovations and continued reference, ensuring workers tasked with making further updates have all the existing information readily available through living models and records.
As BIM technology continues to rapidly evolve, its impact on worksite communication will only grow – helping construction teams work more efficiently, accurately and collaboratively.
That momentum is already accelerating with the introduction of AI into BIM software. While still early, AI is already improving how architects work by streamlining repetitive tasks and opening new creative possibilities. In Archicad, Graphisoft flagship platform, AI tools like an integrated assistant and visualizer help designers work more efficiently while quickly exploring multiple design variations, freeing up time for creativity.
As AI becomes further integrated, it will streamline entire workflows, from initial design and construction to final interior touches. With visualization tools and AI assistants, paired with AI’s ability to complete technical calculations rapidly, teams can continue to streamline technical and communications processes.
Construction teams today are faced with an important responsibility to navigate new design technologies and determine how to best integrate them into projects to bring them to life.
Creating clear, consistent communications pathways is essential to project success on any job. It boosts creativity, efficiency and collaboration for the entire lifecycle of the project and empowers teams to deliver high-quality buildings at any scale. By leveraging BIM technology and making data-driven decisions, teams position themselves to achieve results that push the boundaries of what is possible.
About the Author:
Miles Smith is Senior Industry Growth & Strategy Manager at Graphisoft, a leading global provider of architecture software. Miles has nearly two decades of experience spanning architectural design, building science, and SaaS product adoption. Today, he is a trusted voice in the AEC space, working collaboratively with Graphisoft clients to utilize advanced software solutions to address their unique design needs and move the architecture industry toward a more efficient future.
Read more:
Homes of the Future with Miles Smith of Graphisoft | Authority Magazine, May 2025
6 Home Features Architects Say You Should Always Skip – They Could Sause Costly Damage | The Spruce, July 2025
The AI garden design trend – what do professionals think a garden designer offers that AI never could? | Homes & Gardens, August 2025
Truth Behind Viral ‘Free Floating’ Apartments Revealed by Experts | Newsweek, October 2025
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