The main challenges in sharing work files online and potential solutions to overcome them.
File sharing has become integral to the smooth running of a modern workplace, yet so often there are significant challenges involved in getting important data to colleagues and clients using online services.
Here is a look at the main challenges involved in this process and the potential solutions that business users can embrace to overcome them.
Size limitations are commonplace
Emailing a text-based document has been a breeze for decades, but as soon as larger files need to be sent, size limitations will become an obstacle.
These limits vary depending on the service you use, and it is typically the consumer-facing sharing platforms that have the lower caps in place to encourage people to sign up for premium services.
This is where a service like Gladinet is an advantage, as it offers more convenient online file sharing than can be achieved using email attachments alone, while also outdoing the more basic solutions on the market in terms of both capacity and convenience.
Security is imperfect
Business users may be tempted to take advantage of mainstream sharing platforms for mission-critical data transfer because of the accessibility they offer, but it is worth noting that not all of these services will boast suitably robust security to protect information from exploitation by malicious third parties.
Once again it pays to choose an enterprise-grade package for file sharing if you want to avoid the potentially disastrous and expensive impact of a breach.
Regulatory compliance is not guaranteed
When it comes to meeting the standards which are set by various industry regulators and bodies that govern things like data privacy, a business cannot skimp on the file sharing setup it deploys without risking repercussions if it is caught out.
Of course every organization has its own compliance requirements to meet, and so it makes sense to keep this in mind when choosing file sharing solutions. It is also important to factor this into staff training, as employees can be a weak link in this regard unless they are up to speed with the potential pitfalls involved.
Administration can be tricky
Online file sharing not only needs to be convenient for end users, but also for those who are responsible for overseeing business systems and ensuring that they run smoothly. Of course if data is being distributed across a number of different platforms, keeping track of all of it is a Sisyphean task.
As such it is essential to embrace a unified approach to file sharing so that everything is kept within the same ecosystem, allowing admins to monitor and manage this environment without being overwhelmed.
Synchronization may be sporadic
The final problem to consider when sharing work files online is that there needs to be consistency across the board in terms of the data which is available, particularly when collaboration is concerned.
Not every sharing solution will offer adequate synchronization to ensure data integrity is preserved, and conflicts may arise as a result when different versions of the same file are created.
Ultimately it is always best to opt for a unified file sharing and data storage solution for your organization, as a fragmented approach will compromise productivity and could even create operational chaos if left unchecked.